Why Google Apps is more secure!

You would definitely love to return home and relax after spending the day working at your office. It is essential that your home privacy is protected always and no outsider can intrude. Thanks to the recent trends in home security. Likewise, you want all your office documents and data to be protected always and no outsider can affect it by any means.

Why cultivate headache thinking of security at your office? Adopt Google Apps and leave the rest upon Google Apps. Spend less time managing your office and more time at home. And for those who consider office to be their home, why spend more time on complex IT? Concentrate on your company’s mission. Make your work approach more innovative and agile with your saved resources (time, money and man power).

Statistically, we found flying by plane is much safer than driving by car. However, many people still have a fear of flying and assume driving is safer – as they are in control the whole time. This is similar to the debate in security between on-premise systems vscloud systems.   Ironically companies often equate the physical presence of on-premise servers with increased security, and assume that the loss of control in cloud means loss of security.  The reality, as anyone who has made the move knows, is quite the opposite.

Cloud Computing systems can actually be far more secure than your own company’s on-premise solution – particularly when you are depending upon Google Apps.  Here are few reasons why:

Google has SAS 70 Type II Certification. This means that Google Apps has been verified by independent 3^rd party auditor and found Google Apps is having the following controls and protocols: Logical security, Privacy, Data center physical security, Incident management and availability, Change management, Organization and administration.  It takes a lot of investments to achieve this level of certification.  It is unlikely that your company has the same level of audit certification.

Custom linux stack Operating System. Anyone just can’t get their hands on a replica version of the Google OS.  This means it’s harder for hackers to find system vulnerabilities – they can’t walk into a shop and buy a copy like they do with Windows.

Google is the most targeted site on the web for hackers (after the DoD).  As a result, they have built up an extremely robust defense against hackers over the years.  World’s foremost security experts work for Google to identify and toil on security threats.  Your own company’s security would not withstand the same level of attacks.

Google Apps data is obfuscated –the input data is encrypted before it is saved to disk.  This means that even if somebody from within Google had access to your data, they would only be able to read a string of nonsensical encrypted letters.  Compare this with an on-premise email solution like Exchange, where any nosey Administrator can easily access and read company emails.

Your data is in the cloud - so you can access it anywhere, anytime, without having a local copy on your laptop’s hard drive, USB key or DVD.  Currently, 60% of corporate data still resides locally on laptops.  1 out of 10 laptops are lost/stolen within 12 months of purchase.  66% of people admit to losing USB keys or DVDs.  People store work data on their home PCs, which are vulnerable to theft from break-ins.  If your data is completely stored in the cloud, then all of these problems go away.

Boost to Google Apps for Gaining Postini Features

Google has started integrating e-mail security features into it from its Postini suite. Now expecting Google Apps will be a more secure and easier-to-manage collaboration and communication suite.

More than 3 million businesses over hundreds of nations moving to Google Apps. Are YOU ready to move?

Only trust Ontrack Systems - An Authorized Reseller of Google Apps for seamless, express configuration coupled with excellent support and training.

Google Docs Mobile

Another name of innovation is Google Apps. The previous statement was witnessed again when Google Docs grabbed the spot light by adding in easy video sharing and a set of mobile UI tweaks. 

Inserting Google Docs videos anywhere on web has become so easy. Just stick them straight into Google Site using the insert menu. If you prefer you can copy an HTML snippet on the video page and put it online. A layer of custom setting can be done by accessing permission to selected people to view the video. Google Docs has provided us the break to add captions to our video now.

Exciting changes are coming in the form of Google Docs on our mobile. Alluring new looks for the site with easy to follow pictures guide, makes things a lot easier to navigate on the phone or tablet.

For trouble-free sharing, a dedicated share button on the bottom left is always at your help which creates link to distribute docs publicly or post them on a site. We can always take up conventional Google contacts sharing method or emailing documents as an attachment. 

To share from mobile docs list, select one or more documents, press the Share button, and select Share, Get the link to share for public or unlisted docs, or Email as attachment. Sharing a doc in mobile browser works the same way as it does on the desktop.

Gone are those days when we could only read Docs on iPhone and iPad, but unable to edit them.

Now by visiting docs.google.com in a browser on a supported device, we can select the document. While viewing it, by clicking on the Edit button we can switch to the mobile editor.

Editing is supported for 46 Google Docs languages. But language has to be set on the desktop computer (not from your mobile device) from Documents settings

Have you ever converted photos to text?

With Google Apps we can convert a snap of anything containing text and turn it into a Google document (Android app). Isn’t it cool?

Benefits in a nut shell...

• Are you on the bus or train to work? Google Apps in your mobile enabling you to work on your vital memo.
• Are you running slow on a group proposal, but actually want to make it to the ball game tonight?  Let your whole team work on it from their seats.
• Do you want to take minute-by-minute notes at a concert to remember the set list? You can always do it when you have Google Apps in your mobile.
• ...and the list goes on!

Now enjoy accessing, editing, converting and sharing documents with a hot dog in other hand.

Want to deploy Google Apps in your mobile? But no idea how? Approach us.